Review replenishment before the shelf is empty

Know When a Product Crosses Its Minimum Stock Level

Salelog lets each product have a threshold. When a recorded reduction moves from at or above it to below it, a low-stock alert can trigger a replenishment review.

A useful level reflects sales pace, supplier lead time and a safety allowance rather than the same number on every product.

Open web app

Set a threshold on a regular seller and complete a test sale that crosses it.

Choose a level appropriate to each product.
Alert on the meaningful transition into low stock.
Use the stock-status report as the wider review.

Minimum stock is not one universal number

A product sold every day with a fortnight’s lead time needs more protection than one collected from a nearby supplier and sold monthly. Copying five or ten across the catalogue creates noise for some items and late warnings for others.

Begin with expected demand during lead time and add a safety amount for reasonable variation. Review it when sales patterns or supplier reliability change.

What does crossing the threshold mean?

With a level of ten, a movement from ten to nine enters the low-stock state. A later movement from nine to eight remains in that state and is not a new transition. This avoids an alert for every unit sold after the product is already low.

Once replenishment takes stock back above the level, a later reduction can produce a new crossing.

The alert does not make the buying decision

It cannot know available cash, case quantities, a forthcoming promotion or whether the supplier is delayed. Treat it as the start of a review: check the physical balance, recent movement, lead time and supplier terms, then decide how much to order.

If phone notifications are disabled, the stock-status report remains the place to inspect products below their threshold. A sound process should not rely on one push message.

Salelog

Minimum stock questions

If the level is 10 and stock falls from 9 to 8, is there another alert?

Not for the same crossing: the product was already below 10. The key event is moving from at least 10 to less than 10.

How should I choose the reorder level?

Estimate expected sales during supplier lead time and add a buffer for normal variation or delay. Review it when seasonality, demand or the supplier changes.

Does Salelog create the supplier order?

No. The alert starts a review. Confirm the physical count and decide the supplier and quantity yourself.

Turn the warning into a stock review

Set sensible levels on important items and combine the alert with physical quantity and lead time.