A useful report starts with a specific question
“How is the business doing?” is too broad. Ask whether you need product quantity, inventory cost, potential sales value, sales volume, money collected, supplier balance or operating expense. Each question uses different events and should not be collapsed into one total.
Choose the date range and location deliberately. A sale entered today with an earlier transaction date may belong to a different business period than its sync time.
Why sales do not equal cash
A credit sale changes revenue-related operational records and inventory before the customer pays. A later receipt changes the customer balance without selling the product again. The supplier side works the same way: merchandise can arrive before payment leaves.
If a sales report and bank activity differ, first compare sales with receipts and purchases with payments. Do not force unrelated totals to match.
Use Excel as an analysis destination
Export is useful for a custom pivot table, adviser request, presentation or archive. It becomes risky when the exported spreadsheet is edited as a second live system while new operations continue in the app.
Define Salelog as the operational source. If an error is found in Excel, correct the originating record where appropriate and produce a fresh export instead of maintaining two versions.
A pre-export checklist
- confirm the organization, location and date period;
- review cancellations and reversals;
- separate sales from receipts and purchases from payments;
- check missing prices, costs and tax settings;
- open the exported file and verify headings, decimals and currency;
- remove data the recipient does not need before sharing.